Your books, closed every month.

Running a business takes your attention. Wolf Pine Bookkeeping keeps the books accurate and reconciled in QuickBooks Online, closes each month on a set date, and delivers reports you can read, so your time goes to customers, employees, and the work itself. Based in Portsmouth, New Hampshire, working with businesses locally and virtually throughout the United States.

See a sample monthly report

Reconciled every monthReports delivered on a set dateDirect access to the person who keeps the booksPortsmouth, NH · serving businesses nationwide

Sample CompanyJune 2026 close

Books closed

Bank accounts

Operating checking ···2210163 transactions$48,212.66Reconciled

Payroll account ···778112 transactions$9,140.00Reconciled

Credit cards

Business Amex ···300594 transactions$6,482.19Reconciled

Fleet Visa ···441027 transactions$1,904.55Reconciled

Payroll and loans

Payroll journals2 pay runs, tied to provider reports$29,481.20Tied

Vehicle loan ···09171 payment$38,410.22Tied

Review

Uncategorized transactionsat close0Cleared

Questions for the ownersent once4Answered

Statement balances tie5 of 5 accounts

Delivered

Profit and loss by month
Balance sheet
Statement of cash flows
Open items for the owner

Sample data.

When it is time to hand off the books

Bookkeeping usually begins as one of the owner’s jobs, and it stays manageable for a while. Accounts, transactions, payroll entries, and unanswered questions accumulate, and the process that worked at the start stops keeping up. There is no minimum size to work with Wolf Pine Bookkeeping. A one-person company and a company with a dozen employees both benefit from a consistent monthly close, and a consistent close keeps small issues from becoming expensive cleanup projects.

The sign

With a monthly close

Bookkeeping is taking time away from running the business.

The categorizing, reconciling, and reporting move to Wolf Pine Bookkeeping. You answer a short list of questions each month.

Bank or credit-card accounts have not been reconciled consistently.

Every bank and card account is reconciled to its statement, every month, before the month is closed.

QuickBooks balances do not match the bank.

Balances tie to the statements at each close. Differences are found and explained instead of carried forward.

Transactions are accumulating in uncategorized accounts.

Uncategorized reaches zero at each close. Anything unclear goes on the question list with the context you need to answer it.

Your financial reports are difficult to understand or unreliable.

A profit and loss, balance sheet, and statement of cash flows you can read, built on reconciled accounts and delivered on a set date.

The books are several months behind.

Catch-up work brings the file current first. The monthly close then keeps it there.

Your CPA regularly asks for corrections or missing information.

Year-end records arrive organized, with the questions already answered, so your CPA works from a file that is ready.

The business has outgrown its current bookkeeping process.

A process sized to the business as it is now, with payroll reconciliation and added reporting brought in as it grows.

The monthly package, as the owner receives it

Three reports arrive with every monthly close, straight from QuickBooks Online, on a chart of accounts sized to the business. All three are shown below for a sample company, with the balances from the June close carried through each one, and together they answer the questions an owner actually asks.

Profit and loss by monthDid we make money, and where did it go? Revenue, cost of sales, payroll, and operating costs by month, with the year to date.
Balance sheetWhat the business owns and owes at month end: cash, cards, loans, and equity, each balance tied to a statement.
Statement of cash flowsWhy cash moved differently from profit: loan payments, owner draws, equipment purchases, and timing.

Sample CompanyStatement of Cash FlowsJanuary through June 2026

	Total
Operating Activities
Net Income	65,690.89
Adjustments to reconcile Net Income to Net Cash provided by operations
20000 Credit Cards	2,340.00
21000 Payroll Liabilities	1,210.00
Total Adjustments to reconcile Net Income to Net Cash provided by operations	$3,550.00
Net cash provided by operating activities	$69,240.89
Investing Activities
15200 Equipment	-8,400.00
Net cash provided by investing activities	-$8,400.00
Financing Activities
25000 Vehicle Loan ···0917	-3,930.00
30100 Owner's Draws	-42,000.00
Net cash provided by financing activities	-$45,930.00
Net cash increase for period	$14,910.89
Cash at beginning of period	42,441.77
Cash at end of period	$57,352.66

Sample report. Cash at end of period equals the bank balances on the balance sheet.Shows why cash moved differently from profit.

Sample CompanyBalance SheetAs of June 30, 2026 · Cash basis

	Total
Assets
Current Assets
Bank Accounts
10100 Operating Checking ···2210	48,212.66
10200 Payroll Account ···7781	9,140.00
Total Bank Accounts	$57,352.66
Total Current Assets	$57,352.66
Fixed Assets
15100 Vehicles	86,500.00
15200 Equipment	24,800.00
15900 Accumulated Depreciation	-25,000.00
Total Fixed Assets	$86,300.00
Total Assets	$143,652.66
Liabilities and Equity
Liabilities
Current Liabilities
Credit Cards
20100 Business Amex ···3005	6,482.19
20200 Fleet Visa ···4410	1,904.55
Total Credit Cards	$8,386.74
21000 Payroll Liabilities	4,318.40
Total Current Liabilities	$12,705.14
Long-Term Liabilities
25000 Vehicle Loan ···0917	38,410.22
Total Long-Term Liabilities	$38,410.22
Total Liabilities	$51,115.36
Equity
30000 Owner's Equity	68,846.41
30100 Owner's Draws	-42,000.00
Net Income	65,690.89
Total Equity	$92,537.30
Total Liabilities and Equity	$143,652.66

Sample report. Bank, card, and loan balances are the ones reconciled in the June close.Net Income is the six months in the profit and loss.

Sample CompanyProfit and Loss by MonthJanuary through June 2026 · Cash basis

Scroll sideways for the months and the total.

	Jan 2026	Feb 2026	Mar 2026	Apr 2026	May 2026	Jun 2026	Total
Income
40000 Revenue
40100 Service Revenue	48,412.50	51,186.00	58,940.25	66,318.00	71,804.75	74,612.00	371,273.50
40200 Product and Materials Sales	5,910.40	6,284.10	7,745.60	9,412.30	10,108.55	9,866.20	49,327.15
40900 Discounts and Refunds	-420.00	–	-615.00	–	-380.00	-1,150.00	-2,565.00
Total for 40000 Revenue	53,902.90	57,470.10	66,070.85	75,730.30	81,533.30	83,328.20	$418,035.65
Total for Income	53,902.90	57,470.10	66,070.85	75,730.30	81,533.30	83,328.20	$418,035.65
Cost of Goods Sold
50100 Materials and Supplies	7,218.44	7,620.10	9,184.36	11,240.88	12,466.20	12,710.45	60,440.43
50200 Subcontractors	3,600.00	2,850.00	5,400.00	7,250.00	8,100.00	8,900.00	36,100.00
Total for Cost of Goods Sold	10,818.44	10,470.10	14,584.36	18,490.88	20,566.20	21,610.45	$96,540.43
Gross Profit	43,084.46	47,000.00	51,486.49	57,239.42	60,967.10	61,717.75	$321,495.22
Expenses
60000 Payroll
60100 Wages and Salaries	24,600.00	24,600.00	24,600.00	26,850.00	26,850.00	26,850.00	154,350.00
60200 Payroll Taxes	2,263.20	2,263.20	2,263.20	2,470.20	2,470.20	2,470.20	14,200.20
60300 Employee Benefits	1,480.00	1,480.00	1,480.00	1,480.00	1,480.00	1,480.00	8,880.00
60400 Payroll Service Fees	149.00	149.00	149.00	161.00	161.00	161.00	930.00
Total for 60000 Payroll	28,492.20	28,492.20	28,492.20	30,961.20	30,961.20	30,961.20	$178,360.20
61000 Occupancy
61100 Rent	3,200.00	3,200.00	3,200.00	3,200.00	3,200.00	3,200.00	19,200.00
61200 Utilities	612.40	588.15	471.20	386.90	342.60	398.75	2,800.00
61300 Repairs and Maintenance	–	340.00	–	1,185.00	–	–	1,525.00
Total for 61000 Occupancy	3,812.40	4,128.15	3,671.20	4,771.90	3,542.60	3,598.75	$23,525.00
62000 Operations
62100 Software and Subscriptions	612.00	612.00	638.00	638.00	680.00	680.00	3,860.00
62200 Vehicle and Fuel	1,184.60	1,096.35	1,412.80	1,688.40	1,904.15	1,966.30	9,252.60
62300 Equipment and Small Tools	286.00	–	1,540.00	412.50	–	918.00	3,156.50
62400 Office Supplies	148.20	96.40	210.85	132.60	88.15	164.90	841.10
62500 Telephone and Internet	289.00	289.00	289.00	289.00	289.00	289.00	1,734.00
Total for 62000 Operations	2,519.80	2,093.75	4,090.65	3,160.50	2,961.30	4,018.20	$18,844.20
63000 Sales and Marketing
63100 Advertising	1,200.00	1,200.00	1,850.00	2,400.00	2,400.00	1,800.00	10,850.00
63200 Website and Listings	95.00	95.00	95.00	95.00	95.00	95.00	570.00
Total for 63000 Sales and Marketing	1,295.00	1,295.00	1,945.00	2,495.00	2,495.00	1,895.00	$11,420.00
64000 Professional and Administrative
64100 Accounting and Bookkeeping	400.00	400.00	400.00	400.00	400.00	400.00	2,400.00
64200 Legal and Professional Fees	–	–	750.00	–	–	–	750.00
64300 Bank and Merchant Fees	1,092.15	1,148.40	1,338.20	1,512.75	1,641.30	1,698.05	8,430.85
64400 Insurance	1,140.00	1,140.00	1,140.00	1,140.00	1,140.00	1,140.00	6,840.00
64500 Licenses, Dues, and Permits	325.00	–	–	540.00	–	–	865.00
Total for 64000 Professional and Administrative	2,957.15	2,688.40	3,628.20	3,592.75	3,181.30	3,238.05	$19,285.85
65000 Travel and Meals
65100 Travel	–	684.20	–	–	912.40	–	1,596.60
65200 Meals	212.40	186.75	344.10	298.60	402.35	376.80	1,821.00
Total for 65000 Travel and Meals	212.40	870.95	344.10	298.60	1,314.75	376.80	$3,417.60
Total for Expenses	39,288.95	39,568.45	42,171.35	45,279.95	44,456.15	44,088.00	$254,852.85
Net Operating Income	3,795.51	7,431.55	9,315.14	11,959.47	16,510.95	17,629.75	$66,642.37
Other Income
70100 Interest Income	42.18	39.60	44.85	51.20	58.44	63.10	299.37
Total for Other Income	42.18	39.60	44.85	51.20	58.44	63.10	$299.37
Other Expenses
80100 Interest Expense	214.60	212.15	209.70	207.25	204.80	202.35	1,250.85
Total for Other Expenses	214.60	212.15	209.70	207.25	204.80	202.35	$1,250.85
Net Income	3,623.09	7,259.00	9,150.29	11,803.42	16,364.59	17,490.50	$65,690.89

Sample report. Names and amounts are illustrative. The account structure is a chart of accounts sized to a small service business.Delivered with the balance sheet and statement of cash flows.

Three sheets, as delivered. Select a sheet to bring it to the front.

What the engagement can include

The bookkeeping process is sized to the activity, accounts, and reporting needs of your business, and the scope is written down before work begins.

The books

Ongoing monthly bookkeeping
Transaction categorization
Bank and credit-card reconciliations
Payroll-account reconciliation
Organized records throughout the year

The reports

Profit and loss, balance sheet, and statement of cash flows with every close
A monthly close on a set schedule
Organized year-end records for your CPA or tax preparer
Answers to your CPA’s bookkeeping questions

QuickBooks and payroll

QuickBooks Online setup and support
Bookkeeping cleanup and catch-up work
Payroll support as an additional service

Wolf Pine Bookkeeping generally does not manage accounts receivable or accounts payable. The scope of each engagement is established in advance so you know what Wolf Pine Bookkeeping will handle and what remains with you or another member of your team.

Why Wolf Pine Bookkeeping

Wolf Pine Bookkeeping was founded by Peter Ankeny, who brings a systematic, practical approach to financial records. Peter began his career designing industrial engineering systems before moving into wealth planning and financial services. He understands the importance of dependable underlying data and what tax professionals and advisors need from a set of books.

Clients work directly with Peter. The person who closes the books each month is the person who answers your questions, and he understands both the details in QuickBooks and the purpose of clear reporting.

QuickBooks ProAdvisor Gold
QuickBooks Online Levels 1 and 2
QuickBooks Workforce Certification
Intuit Certified Bookkeeping Professional
Intuit Client Advisory Services Foundations
BILL Expert Certified
CERTIFIED FINANCIAL PLANNER™ professional
Based in Portsmouth, New Hampshire

Wolf Pine Bookkeeping provides bookkeeping and financial reporting. Services do not include tax-return preparation, tax advice, legal advice, audits, financial planning, or investment advice. Wolf Pine Bookkeeping coordinates with your CPA or tax preparer while each professional remains responsible for their own work.

A straightforward bookkeeping process

Three steps from first conversation to a monthly close, with responsibilities and deliverables agreed before work begins.

Understand the business

Your accounts, the current bookkeeping process, the QuickBooks file, payroll, reporting needs, and any existing problems.

Establish a reliable foundation

Any setup, cleanup, or catch-up work is identified and quoted, and an ongoing process is recommended. Responsibilities, deliverables, and the monthly fee are agreed before work begins.

Close every month

Transactions categorized, accounts reconciled, questions resolved, and financial reports delivered on the agreed schedule.

Pricing

Monthly bookkeeping starts at $400 per month. The fee follows the activity in the business: how many accounts and transactions there are, whether payroll is involved, and what the reports need to show.

The monthly fee reflects

Transaction volume
Number of accounts and cards
Payroll activity
Reporting requirements
Condition of the existing books

Monthly bookkeeping

Categorization, reconciliation, the monthly close, and the report package

from $400 / month

Payroll support

Additional service, scoped to your payroll provider and headcount

Quoted with the engagement

Cleanup or catch-up work

Priced from a review of the existing file. How cleanup is priced

Quoted separately

QuickBooks Online setup

For a new file, or a move from another system

Quoted separately

Every engagement is quoted after a consultation. Figures are starting points, not a quote.

Included

Bookkeeping, reconciliation, and a monthly close
Profit and loss, balance sheet, and cash-flow reporting
Payroll-account reconciliation when engaged
Organized year-end records for your CPA or tax preparer

Not included

Tax-return preparation or tax advice
Managing accounts receivable or accounts payable
Audits, financial planning, or investment advice
Legal advice

Questions owners ask

The short version: this is monthly bookkeeping and reporting in QuickBooks Online, closed on a set date, working alongside the CPA you already have.

What is included in monthly bookkeeping?

Monthly bookkeeping can include transaction categorization, bank and credit-card reconciliations, financial reports, payroll reconciliation, and organization of records for your CPA. Your exact services and reporting schedule are defined in the engagement scope.

What do you need from me each month?

Access to the bank and card feeds in QuickBooks Online, statements when a feed misses one, and answers to a short list of questions about transactions that need context. Most of the month’s work runs without you.

Can you clean up books that are behind?

Yes. Wolf Pine Bookkeeping offers bookkeeping cleanup and catch-up work for businesses with overdue, unreconciled, or disorganized records. The existing file is reviewed first so the work can be scoped and priced appropriately.

Do you work with QuickBooks Online?

Yes. QuickBooks Online is Wolf Pine Bookkeeping’s primary bookkeeping platform. Services can include setup, ongoing support, cleanup, reconciliations, transaction categorization, and financial reporting.

Can you work with my CPA?

Yes. Wolf Pine Bookkeeping can provide organized bookkeeping records and reports to your CPA or tax preparer and respond to appropriate bookkeeping questions. Wolf Pine Bookkeeping does not prepare tax returns or provide tax advice.

Can you work with businesses outside New Hampshire?

Yes. Wolf Pine Bookkeeping is based in Portsmouth, New Hampshire and works virtually with suitable small-business clients throughout the United States.

Spend less time managing the books

If bookkeeping is taking too much of your time, or the current records are difficult to trust, a clearer monthly process can change that. A consultation covers what is happening in the books, the support you need, and whether Wolf Pine Bookkeeping is the right fit for your business.